Room Reservation Guide

The Cybrarium is happy to announce an enhanced room reservation system through the LibCal platform. This system brings an improved user experience and more accurate room availability information. This includes a visual upgrade and a more intuitive reservation process.

This page answers some of the most frequently asked questions regarding study and meeting room reservations.

Study Rooms: Making a Reservation

The LibCal system offers multiple methods for reserving a study room. All study rooms have a QR Code that can be scanned for a quick method of reserving the room. Alternatively, rooms can be reserved online from anywhere following the steps below:

Step 1

From Cybrarium.org click the STUDY ROOMS button.

Step 2

By default you will see the three study rooms. Click or tap the time you want your reservation to begin. The default time is one (1) hour, but up to two (2) hours maximum can be reserved.

Step 3

After selecting the start and end time, you will be prompted to enter your Cybrarium card number and PIN.

Step 4

You will see the terms of use for the room you have selected. Review the information then press CONTINUE.

Step 5

Review that your personal information is correct. This is based on your Cybrarium card registration. If an active email or phone are not listed, add an email or phone in the fields provided.

Step 6

Your reservation is now complete. You will receive an email confirmation if an email address was provided.

Email Confirmation

Your confirmation email will include a link for Check In and for cancelling your reservation.

Study Rooms: Cancelling A Reservation

When you are unable to attend a reservation you can cancel by calling the Cybrarium at 305.224.4410 or by cancelling online if you provided an email when reserving the room. To cancel online you can follow the link provided when you first made your reservation (see the steps below).

Step 1

Locate the reservation email.

Step 2

Click the cancellation link found toward the bottom of the message.

Step 3

You will see all your current reservations. Click the CANCEL BOOKING button for the desired reservation.

Step 4

You will see a confirmation stating that the booking has been cancelled.

Study Rooms: Checking In

Check in is required to use the study rooms. Check in can completed up to 15 minutes BEFORE and 15 minutes AFTER the start of the reservation. Note: Reservations will be automatically cancelled if check in is not completed.

Check in can be completed at any service desk by speaking with staff. Alternatively, you can check in using the link provided in your confirmation email. See the steps for checking in below:

Step 1

Locate and scan the QR code for the study room at any service desk.

Step 2

Enter the code provided in your confirmation email. Each code is unique and connected to your reservation and account.

Step 2b

If you do not have your code easily available, located your confirmation email and follow the link. The QR code just saves you time.

Step 3

You will see a space to input your check in code. Enter your code and press CHECK IN

Study Rooms: Checking Out

Checking Out is highly recommended, but not required. However, by checking out you allow other patrons to easily see that the room is available. It’s easy to check out using the QR Code found on your way out of the room or by seeing staff at any service desk.

Meeting Rooms: Making a Reservation

The LibCal system offers multiple methods for reserving Meeting Rooms. All Meeting Rooms have a QR Code that can be scanned for a quick method of reserving the room. Alternatively, rooms can be reserved online from anywhere following the steps below:

Step 1

From Cybrarium.org click the STUDY ROOMS button.

Step 2

By default you will see the three study rooms.

Step 3

Look for the CATEGORIES drop-down menu. Select PROGRAM / MEETING ROOMS

Step 4

The page will update and the two Meeting Rooms will appear below. Select the starting time by clicking or pressing on the time block. By default one (1) hour is selected.

Step 5

After selecting the start and end time, you will be prompted to enter your Cybrarium card number and PIN.

Step 6

You will see the terms of use for the room you have selected. Review the information then press CONTINUE. Note: The cost will be waived by staff on the day for any eligible organizations (e.g. nonprofit, government, and educational groups).

Step 7

Review that your personal information is correct. This is based on your Cybrarium card registration. If an active email or phone are not listed, add an email or phone in the fields provided. Complete the information for the organization you represent. If you are not the primary contact, list the name and a contact method for the primary contact.

Step 8

Your reservation is now complete. You will receive an email confirmation if an email address was provided. Staff will review your application and contact you within three (3) standard business days.

Email Confirmation

Your confirmation email will include a link for Check In and for cancelling your reservation.

Meeting Rooms: Payments

Cash OnlyThe Cybrarium’s Room Reservation system does not currently allow for online payments of booking fees. All required payment must be made in CASH at the 1st-floor service desk.

Room fees will be waived for all approved government, educational, and/or nonprofit organizations when checking in.

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The Cybrarium is undergoing maintenance. All collections are still available but may have moved. Programs will continue as scheduled.
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